Google Docs, also known as Google drive , is a free web-based office suite and data storage service. It allows creating and editing documents online while collaborating in real-time with other users. Google Docs combines the features of written material and Spreadsheets with presentation programs and a Project manager is the person responsible for discipline of planning, organizing, securing, managing, leading, and controlling resources to achieve specific goals. Project is a temporary endeavor with a defined beginning and end; time constrained, and often constrained by funding or deliverable undertaken to meet specified goals and objectives typically to bring about beneficial change or added value. The primary challenge of project management is to achieve all of the project goals and objectives while honoring the preconceived constraints.
In the light of the definitions, Google Docs has made document sharing process very easy and convenient, helping project managers to achieve their goals on time .They can conveniently share information, documents with coworkers and organizational heads. By video they can demonstrate project progress. Obliviously such facilities has minimizes the work load while enabling to share and get opinions from all, at all stage whenever and wherever required.
Google application paved and solved many complicated processes which were in use of project managers before so it carries a great weight and worth for them as it plays a very important role in project management software for making projects , and its successful on time completion complete. Presently most of the project managers are relying upon it and utilizing management software for completion of their projects and tasks effectively and efficiently.
Google’s online applications provided them with lot facilities to collaborate by means of project management software. Now they can use email, calendar, and document editing solutions. Signing up for gmail, google calendar, Google docs, which are absolutely free but with great results! Many advanced features are also available in shape of google apps, which by experience proved trustworthy, reliable, quick and accurate in action. One salient feature that sets project management software apart from others is google apps integration; managers can tie their project and task deadlines to google calendar, right from within the web app, automatically. They can also attach documents directly from their Google Docs account, as well as can upload from their hard drive.
Sharing documents is a basic of project specially when working in shape of small or large groups / teams. Majority of workers / people still share documents through email on work place and such practice can be a hassle. It’s easy to lose track of which version different people are using and it’s difficult to access files when one away from computer. Project management software makes file sharing and collaboration easier with ability to upload google docs to project management software directly from google account. One can upload and store every type of file to project management software right from google account, can add multiple Google contacts in project management software account that saves time as well. One can access files with help of google docs from anywhere at any time , can also access spreadsheet, drawing with in the hub. Import of google applications like Google Docs, Google calendars, Google contacts, Spreadsheets, drawings, etc in project management software is also possible without up in different accounts, this will save time and all is accessible from anywhere at any time.
Everyone can utilize available facilities like google docs, google calendars and google apps accounts in on going projects, avoiding many emails per person per week. Google application role in project management software is that one can login with your Gmail account, attach Google Docs and uploaded files to tasks and projects and project calendars synchronizes with shared Google calendars. Google Apps integration provides an integrated environment to effectively collaborate on projects. Integration with google application is a great way to collaborate and share Docs and Spreadsheets across and outside of the domain. So , majority of professional project mangers rely and trust google docs due to its convenience and facilities.
No exaggeration in saying that “ Google Docs are inevitable for successful Project mangers and play a vital role in completion of a project as desired for”.